Zaelab Careers

Office Manager (UA)

Office in Ukraine, Kyiv

Zaelab is seeking an experienced Office Manager to provide support with internal processes and help the business operate efficiently. The Office Manager will be supporting internal operational processes across all regions including office operations, systems access, and team building events for the Kyiv office. This role has the possibility to grow with new challenges and additional responsibilities.


Requirements


  • Bachelor’s degree
  • 3+ years’ experience in a professional services organization with experience as an Office Manager, Office Assistant, Administrative Assistant or similar role.
  • English communication skill proficiency (written and verbal)
  • Proficient with Microsoft Office (especially Excel) with the ability to clearly organize data and processes for executives
  • Experience with Jira, Confluence, and Salesforce preferred
  • Excellent organizational skills, process-oriented mindset with high level of attention to detail, and highly resourceful
  • Continuous improvement mindset
  • Ability to work collaboratively with others or independently, depending on the task


RESPONSIBILITIES

  • Support daily office operations in Kyiv office
  • Manage relationships with vendors including communications, negotiations, invoices, and procurement
  • Manage and maintain inventory of Zaelab property in Eastern Europe and purchasing of additional supplies as needed
  • Plan events and logistics for the team in the Kyiv area. This includes coordinating event reservations, booking conference rooms, making reservations for hotels, transportation, scheduling calendar invitations and other logistics as needed
  • Administer all internal systems supporting cross-functional teams (ATS, Task Management, File Management, Email, Internal Communications, etc)
  • Support HR with onboarding/offboarding processes
  • Assist with presentations and report preparation; edit and proofread documents for executives
  • Support any additional operational tasks as requested - we're a growing company and we expect the responsibilities of this role to grow

Benefits

  • Competitive compensation depending on experience and skills
  • Financial stability
  • Compensation for approved time off
  • Office location - Kyiv city center